Marking an item as “withdrawn” and collection weeding.
Marking an item as “Withdrawn”
1 Access the item record
2. In the “Withdrawn status” field, select “Withdrawn”
3 Click on “Set status” to save.
Items with withdrawn status are still displayed on the catalog, but you may hide them from the public.
To remove these items from the catalog, you will have to delete them permanently.
Collection weeding
Generating a “Withdrawn items” list
The report module is a powerful tool. With the appropriate command lines, you can quickly identify all items marked as withdrawn.
To design the report, go to Reports module.
After the report creation, run the report to generate the list.
1 Go to Reports > “Use saved”
2 Run the “Withdrawn items” report
3 Export the data
Small batch
Copy the barcode list
Larger batch
Export the report content in a (.csv) file —> click on “Download”, select “Semicolon separated text (.csv)” and save the file on your computer.
Please refer to the article How to open a (.csv) file for more information about (.csv) file.
Permanent item deletions
4 Go to tools > Batch item deletion
5 Import your data
Small batch
Paste your barcodes in the text box ( 1 barcode per line – without spaces)
Larger batch
Upload the file
Select “barcode file” option, then click on “Browse” to upload (.csv) file.
6 Click on “Continue”
7 Verify and select items to delete
After this verification:
If you do experience system problem, this copy will ease the data recovery.
• Data dumper (to extract a backup copy of your database)
or
• UndeleteRecords (to recover records deleted by mistake)
Please refer to https://inlibro.com/en/koha-plugins/
8 (Optional) Check the box “Delete records if no items remain”
10 Click on “Delete selected items” to launch the permanent deletion.