How to create a new MARC framework
Koha allows you to create your own MARC framework for content specific and/or cataloguing uses.
Create a new framework that fit with your needs.
How to create new MARC framework on Koha staff interface.
1. Go to > Administration > MARC bibliographic framework
2. Click on «+ New framework»
3. Fill in the form
Description (Required) : detailed name
4. Click on «Actions» on the right-hand side, then select «MARC Structure».
5. Choose the framework to base on your new framework, then click on «OK».
6. In the framework:
Image 2: Tags list
- Search for tag … in the framework … : search a specific tag in a specific framework.
- Display only used tags/subfields : Hide all unused tags/subfields.
- Show … entries : select how many fields should be displayed per page. The default value is set to display 20 fields. Increase the number if you want to reduce the number of pages.
- Search : search a specific tag.
- Tag parameters (see the table):
– Tag : Tag code
– Lib: tag label – visible on Koha staff interface
– Repeatable : If this tag may be repeatable or not
– Mandatory : If this tag is required or not
– Authorized values : if you need specific terms in this field, select the appropriate authorized values category to add an option menu.
- On the tag line, there are three possible actions:
– Subfields : to access or edit subfields.
– Edit : to edit the tag only (not the subfields)
– Delete: use this option if you need to completely remove the tag from the framework
7 To edit the tag, click on «Actions», then select «Edit» (on the right-hand side)
Image 3: tag parameters
- Tag: tag code
- Label for lib: Visible text on the Koha staff interface.
- Label for OPAC : Visible text on the OPAC (rarely used)
- Repeatable : If this subfield may be repeatable or not
- Mandatory : If this subfield is required or not
- Authorized value : If this tag has a set of predefined values, select the appropriated category list of authorized values.
8 On the subfield line, click on «Action», then select «Subfield»
MARC subfield structure admin for 245
Image 4: Subfield list
- Subfield : subfield code
- Text : visible name of the subfield
- Constraints : Subfield parameters
9 Click on «Edit» to modify the subfield.
Image 5: Subfield parameters
- Tabs: each subfield is displayed in separate tabs.
- «New» : new subfield can be added from the tab called «New».
- Basic constraints
– Subfield : subfield code
– Text for librarian : Visible text on the Koha staff interface.
– Text for OPAC : Visible text on the OPAC (rarely used)
– Repeatable : If this subfield may be repeatable or not
– Mandatory : If this subfield is required or not
– Authorized Values: If this subfield has a set of predefined values, select the appropriated category list of authorized values.
– Managed in tab : Choose where the subfield should be displayed in the editor
However, we do not recommend this option since it may cause inconsistencies during item record import.
Use the «visibility» options in the «Advanced constraints» instead.
- Advanced constraints
– Default value: default value may be added here. This value can be modified later while cataloguing a new item.
– Max length : max length of characters used in the subfield
– Visibility : Choose where the subfield should be displayed
› OPAC : This option is currently unavailable in the inLibro Koha version since the OPAC screen options are managed by XSLT style sheets.
› Intranet : This option is currently unavailable in the inLibro Koha version since the Intranet screen options are managed by XSLT style sheets.
› Editor : If this subfield should be displayed in the Cataloguing module.
✰✰✰ This editor option is the best way to hide a subfield instead of using «Ignore» from the «Managed in tab» parameters. ✰
› Collapsed : Choose if the subfield should be fold or unfold
› Flagged : obsolete option
– Is a URL : if this value is a URL and can be clicked on
– Link : This is the link between the database and the specific subfield of a bibliographic record, see: Administration › Catalog > Koha to MARC Mapping
– Koha Link : This value will tell Koha where to save (and search) the subfield in the database
- Other options
– Authorized values : If this subfield has a set of predefined values, select the appropriated category list of authorized values.
–Thesaurus : If the subfield value has an authority control, select the «authority type» here.
–Plugin : tag editor plugins are designed to add cataloguing options. Select the plugin here
10 Click on « Save modifications »