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Koha allows you to create your own MARC framework for content specific and/or cataloguing uses.

Try to avoid editing or deleting the default framework since it may cause major cataloguing problems.

Create a new framework that fit with your needs.

How to create new MARC framework on Koha staff interface.

1. Go to > Administration > MARC bibliographic framework

2. Click on «+ New framework»

3. Fill in the form

Framework code (Required) : code (4 or less characters)

Description (Required) : detailed name

4. Click on «Actions» on the right-hand side, then select «MARC Structure».

5. Choose the framework to base on your new framework, then click on «OK».

6. In the framework:

Image 2: Tags list

  • Search for tag … in the framework … : search a specific tag in a specific framework.
  • Display only used tags/subfields : Hide all unused tags/subfields.
  • Show … entries : select how many fields should be displayed per page. The default value is set to display 20 fields. Increase the number  if you want to reduce the number of pages.
  • Search : search a specific tag.
  • Tag parameters (see the table):

Tag : Tag code

Lib: tag label – visible on Koha staff interface

Repeatable : If this tag may be repeatable or not

Mandatory : If this tag is required or not

Authorized values : if you need specific terms in this field, select the appropriate authorized values category to add an option menu.

  • On the tag line, there are three possible actions:

Subfields : to access or edit subfields.

Edit : to edit the tag only (not the subfields)

Delete: use this option if you need to completely remove the tag from the framework

Try to avoid deleting unused tag, use the collapse option if you need to hide a tag instead.

7 To edit the tag, click on «Actions», then select «Edit» (on the right-hand side)

Image 3: tag parameters

  • Tag: tag code
  • Label for lib: Visible text on the Koha staff interface.
  • Label for OPAC : Visible text on the OPAC (rarely used)
  • Repeatable : If this subfield may be repeatable or not
  • Mandatory : If this subfield is required or not
  • Authorized value : If this tag has a set of predefined values, select the appropriated category list of authorized values.
Additional authorized value categories can be created. Go to Home › Administration › Authorized values.

8 On the subfield line, click on «Action», then select «Subfield»

MARC subfield structure admin for 245

Image 4: Subfield list

  • Subfield : subfield code
  • Text : visible name of the subfield
  • Constraints : Subfield parameters

9 Click on «Edit» to modify the subfield.

Image 5: Subfield parameters

  • Tabs: each subfield is displayed in separate tabs.
  • «New» : new subfield can be added from the tab called «New».
  • Basic constraints

Subfield : subfield code

– Text for librarian : Visible text on the Koha staff interface.

Text for OPAC : Visible text on the OPAC (rarely used)

Repeatable : If this subfield may be repeatable or not

Mandatory : If this subfield is required or not

Authorized Values: If this subfield has a set of predefined values, select the appropriated category list of authorized values.

Additional authorized values categories can be created. Go to Home › Administration › Authorized values

– Managed in tab : Choose where the subfield should be displayed in the editor

You may decide to choose the option «Ignore» to hide a subfield.

However, we do not recommend this option since it may cause inconsistencies during item record import.

Use the «visibility» options in the «Advanced constraints» instead.

  • Advanced constraints

– Default value: default value may be added here. This value can be modified later while cataloguing a new item.

Max length : max length of characters used in the subfield

Visibility : Choose where the subfield should be displayed

OPAC : This option is currently unavailable in the inLibro Koha version since the OPAC screen options are managed by XSLT style sheets.

Intranet : This option is currently unavailable in the inLibro Koha version since the Intranet screen options are managed by XSLT style sheets.

Editor : If this subfield should be displayed in the Cataloguing module.

✰✰✰ This editor option is the best way to hide a subfield instead of using «Ignore» from the «Managed in tab» parameters.

Collapsed : Choose if the subfield should be fold or unfold

Flagged : obsolete option

Is a URL : if this value is a URL and can be clicked on

Link : This is the link between the database and the specific subfield of  a bibliographic record, see: Administration › Catalog > Koha to MARC Mapping

Koha Link : This value will tell Koha where to save (and search) the subfield in the database

  • Other options

 

Authorized values : If this subfield has a set of predefined values, select the appropriated category list of authorized values.

Additional authorized values categories can be created. Go to Home › Administration › Authorized values

Thesaurus : If the subfield value has an authority control, select the «authority type» here.

Plugin : tag editor plugins are designed to add cataloguing options. Select the plugin here

10 Click on « Save modifications »

Last Updated On September 12, 2019